Excel Tips: Keyboard shortcut keys

 

Keyboard shortcuts are key combinations that can be used to perform tasks more quickly and efficiently than using a mouse or touchpad. They are especially useful for people who use computers frequently, as they can save a lot of time and effort.

Excel is a powerful spreadsheet software with numerous keyboard shortcuts that can help you work more efficiently. Here are some commonly used keyboards shortcut keys in Excel:

1.      Navigation Shortcuts:

Move one cell up: ↑ (arrow key)

Move one cell down: ↓ (arrow key)

Move one cell to the left: ← (arrow key)

Move one cell to the right: → (arrow key)

Move to the beginning of the row: Home

Move to the beginning of the column: Ctrl + ↑ (arrow key)

Move to the last cell in the data range: Ctrl + End

Move to the first cell of the worksheet: Ctrl + Home

2.      Selection Shortcuts:

Select an entire row: Shift + Spacebar

Select an entire column: Ctrl + Spacebar

Select the entire worksheet: Ctrl + A

Extend the selection to the last non-empty cell: Ctrl + Shift + → (arrow key)

3.      Editing Shortcuts:

Edit the active cell: F2

Enter data into multiple cells at once: Ctrl + Enter

Delete the contents of the selected cells: Delete

Cut selected cells: Ctrl + X

Copy selected cells: Ctrl + C

Paste copied or cut cells: Ctrl + V

Fill down: Ctrl + D

Fill right: Ctrl + R

4.      Formatting Shortcuts:

Apply bold formatting: Ctrl + B

Apply italic formatting: Ctrl + I

Underline text or remove underline: Ctrl + U

Apply or remove strikethrough formatting: Ctrl + 5

Increase font size: Ctrl + Shift + >

Decrease font size: Ctrl + Shift + <

5.      Formula Shortcuts:

Insert a formula: = (equals sign)

Autosum selected cells: Alt + =

Edit the active cell's formula: F2

Display the Formula tab: Ctrl + `

Toggle between displaying cell values and formulas: Ctrl + `

Calculate all worksheets in the workbook: F9

 

Here are some additional tips for using keyboard shortcuts:

• Learn the shortcuts for the programs you use most often. This will save you a lot of time and effort in the long run.
• Use a keyboard that has shortcut keys clearly labeled. This will make it easier to learn and use the shortcuts.
• Practice using the shortcuts until they become second nature. It may take some time to get used to using keyboard shortcuts, but it is worth the effort in the end.
• Take advantage of online resources to learn about keyboard shortcuts. There are many websites and tutorials that can teach you how to use keyboard shortcuts.
• By following these tips, you can learn how to use keyboard shortcuts to your advantage and improve your productivity

These are just a few of the many keyboard shortcuts available in Excel. Using these shortcuts can significantly speed up your workflow and make working with Excel more convenient. You can explore additional shortcuts and customize them to fit your specific needs by referring to Excel's documentation or accessing the list of shortcuts within the software itself.

Edit This Article